Executive Assistant

Urgent Vacancy University Of Calgary Jobs For Executive Assistant
Job Description
University Of Calgary Jobs, We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.
 To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Job Details

Hiring Organization
University Of Calgary

Post Name
Executive Assistant

Any Graduate


Employment Type
Full Time

Work Hours
8 Hours

CAD 4000 To CAD 4600  Per Month

Calgary, Alberta, Canada T2N 1N4

About Organization
The University of Calgary is a public research university located in Calgary, Alberta, Canada. It is composed of 14 faculties and over 85 research institutes and centres. The main campus is located in the northwest quadrant of the city near the Bow River and a smaller south campus is located in the city centre. 
The main campus houses most of the research facilities and works with provincial and federal research and regulatory agencies, several of which are housed next to the campus such as the Geological Survey of Canada. 
A member of the U15, the University of Calgary is also one of Canada’s top research universities (based on the number of Canada Research Chairs). The university has a sponsored research revenue of $380.4 million,with total revenues exceeding $1.2 billion. The university.
Maintains close ties to the petroleum and geoscience industry through the Department of Geosciences and the Schulich School of Engineering. The university also maintains several other departments and faculties, including the Cumming School of Medicine, the Faculty of Arts, the School of Public Policy, the Faculty of Law, and the Haskayne School of Business.
Executive Assistant  Responsibilities For University Of Calgary Jobs

Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

Executive Assistant Requirements For University Of Calgary Jobs

In-depth understanding of entire MS Office suite.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.

Executive Assistant Skills For University Of Calgary Jobs

Time-management skills.
Communication skills.
Technology skills. 
Critical thinking skills. 
Problem-solving skills. 
Organizational skills.
Interpersonal skills. 
Networking skills.

Executive Assistant Benefits For University Of Calgary Jobs

Getting to do a little bit of everything. 
Working with everyone at the company. 
Guiding a company’s strategic direction. 
Making plans. 
Finding growth within the same role. 
Being in the know. 
Facing challenges and solving puzzles. 
Enjoying a variable, but busy, schedule.

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